Program Rules

PASSPORT/Assisted Living/Choices

Current PASSPORT, Assisted Living and Choices Provider Rules may be found on the Ohio Department of Aging website.

On the Ohio Department of Aging Rules web page, go to Rules in Effect, then Certified Provider Requirements, and scroll down to ODA Provider Certification containing the rules in Section 173-39.

Ethical Standards form for Agency Providers

Title III Program

Ohio Administrative Code Rules and Specifications and Senior Community Services Block Grant Funding These rules cover the proposed application for funds and take effect upon the start of the contract period. They may differ from those in effect at the time of the release of the notice of funding. Title III, State Block Grant, Ombudsman and current OAC rules may be found at the following link to the Ohio Department of Aging (Non-Medicaid Rules): http://aging.ohio.gov/information/rules/current.aspx

Additional Documents:
COAAA Supportive Services
COAAA Legal Services
COAAA Health Services

Electronic Visit Verification (EVV)

Electronic visit verification (EVV) means using the Ohio Department of Medicaid (ODM) approved EVV system to verify the provision of any service required by ODM, pursuant to 5160-1-40 of the Administrative Code. The use of an approved EVV system is also included in Ohio Administrative Code 173-39-02.

EVV is an electronic system that verifies key information about the services provided. The system implemented by ODM records the date of the service, the time the service started and ended, the individual receiving the service, the person providing the service, and the location of the service. Both agency and non-agency providers are impacted by EVV.

More information can be found via the Ohio Department of Aging's website: https://medicaid.ohio.gov/INITIATIVES/Electronic-Visit-Verification.

Additional Online Resources

The following resources are available on the EVV page of the ODM website.

Agency Provider Training Manual
https://medicaid.ohio.gov/Portals/0/Initiatives/EVV/Trainng/P2-AgencyProvider_ParticipantGuide.pdf

Non-Agency Provider Training Manual
https://medicaid.ohio.gov/Portals/0/Initiatives/EVV/Trainng/P2-Non- AgencyProvider_ParticipantGuide.pdf 

Video to help caregivers learn to use the EVV device
https://www.youtube.com/watch?v=idx1vwyAZTk&feature=youtu.be 

Frequently Asked Questions (FAQ)
https://medicaid.ohio.gov/Portals/0/Initiatives/EVV/FAQforEVV.pdf

Provider Refresher Training – Visit Maintenance and Reports
https://www.youtube.com/watch?v=ovYewP31gS0